Overview

The Time Sheet – Related Employees page enables managers to review and manage timesheets submitted by their direct reports. From this page, managers can view pending timesheet requests, approve or reject submissions, request additional information when required, and review the history of all processed timesheets.

The page consists of the following sections:

• Pending Timesheet Requests
• Time Sheet Requests History

Pending Timesheet Requests

Overview

The Pending Timesheet Requests section displays all timesheets submitted by employees that are awaiting the manager’s action. Managers can review submission details directly from the table and decide whether to approve, reject, or request additional information.

Dashboard Summary

At the top of the page, managers can view summary tiles showing:

• Pending for Approval
• Approved This Month
• Rejected This Month
• Total Team Submissions

These tiles provide a quick overview of the team’s timesheet status.

Search Timesheets

Managers can search pending requests using the Search by Employee Name field.

The search filters the table instantly and updates the total records and pagination automatically.

Review a Timesheet

For each submitted timesheet, managers can review details including:

• Employee Name
• Employee ID
• Time Type
• Business Unit
• Department
• Country
• Location
• Project
• Task
• Week Period
• Working Hours
• Status

All information is available directly in the table without opening a separate page.

Approve a Timesheet

To approve a submitted timesheet:

1. Review the timesheet details.
2. Click Approve.
3. Confirm the approval.

After approval:

• The status changes to Approved.
• The timesheet is removed from the Pending Timesheet Requests list.
• The record is moved to the Time Sheet Requests History section.

Reject a Timesheet

To reject a submitted timesheet:

1. Review the submitted details.
2. Click Reject.
3. Enter a rejection reason (if required).
4. Confirm the rejection.

After rejection:

• The status changes to Rejected.
• The timesheet is removed from the Pending Timesheet Requests list.
• The record is moved to the Time Sheet Requests History section.

Request More Details

If additional clarification is required:

1. Select Request for More Details.
2. Provide comments or instructions.
3. Send the request.

The timesheet is returned to the employee for correction. Once the employee resubmits it, the request appears again in the manager’s Pending Timesheet Requests list for review.

Time Sheet Requests History

Overview

The Time Sheet Requests History section contains all completed manager actions, including approved and rejected timesheets. These records are maintained as read-only for future reference.

Managers can:

• View approved timesheets.
• View rejected timesheets.
• Review final approval status.
• Review rejection reasons.
• Access historical submission records.

Timesheet Statuses

A timesheet may have one of the following statuses:

• Submitted
• Approved
• Rejected
• Request for More Details (returned to employee for correction before resubmission)

Timesheet Information

Each submitted timesheet includes information such as:

• Timesheet ID
• Employee ID
• Week Start Date
• Week End Date
• Status
• Total Hours
• Working Hours
• Paid Leave Hours
• Holiday Hours
• Week Off Hours
• Submitted Date
• Reviewed Date
• Reviewed By
• Rejection Reason (when applicable)

View Log

Managers can view the full approval history of any processed timesheet using the View Log (eye) icon.

1. Click the View Log icon on a timesheet row.
2. The Time Sheet Approval Log modal opens, displaying: Summary Bar:
   • Projects
   • Total Hours
   • Submitted On
   • Submissions
   Approval Timeline:
   • Submitted — Employee Name, Employee ID, Date and Time
   • Approved / Rejected / Requested for More Details — Name of the approver (Manager or Manager’s Manager), Date and Time
   • If the timesheet was resubmitted, the timeline also shows:
     • Resubmitted — Employee Name, Employee ID, Date and Time
     • Approved / Rejected / Requested for More Details — Name of the approver, Date and Time
3. Click the close icon (✕) to exit the modal.

If the timesheet is Approved or Rejected, the record is closed; otherwise it remains open for further action.

Important Notes

• Managers can only review timesheets submitted by their direct reports.
• Pending requests are displayed on the Pending Timesheet Requests tab.
• Approved and rejected timesheets automatically move to the Time Sheet Requests History tab.
• Managers can request additional information before making a final approval decision.
• Timesheet history is maintained as read-only for audit and reference purposes.
• If there are no pending requests, the page displays an empty state indicating that no records match the criteria.