OT Auto Leave Credit
The OT Auto Leave Credit page allows HR administrators to configure rules that automatically convert approved employee overtime hours into leave credits. Rules can be created based on organisational scope, overtime-to-leave conversion ratios, credit periods, leave limits, and leave types. Administrators can search, filter, edit, enable or disable, and delete rules from a single interface. Active rules are automatically applied during overtime processing.
Access OT Auto Leave Credit
- Navigate to Configuration Settings.
- Select OT Auto Leave Credit.
- The OT Auto Leave Credit page opens displaying all configured rules.
The page displays all existing rules along with their current status and conversion settings.
OT Auto Leave Credit Rules
The rules table displays all configured OT Auto Leave Credit rules.
The table includes:
- Auto OT Credit
- Business Entity
- Business Unit
- Department
- Country
- Location
- Credit Period
- OT Hours → Leave Days
- Leaves Per Period
- Leave Type
- Actions
Administrators can edit, activate, deactivate, or delete any rule directly from the table.
Search and Filter
Administrators can quickly locate rules using the available search and filter options.
Available features include:
- Search by Business Entity
- Filter by All, Active, or Inactive
If no matching records are found, the system displays “No records found matching the criteria.”
Create a New Rule
To create a new OT Auto Leave Credit rule:
- Open OT Auto Leave Credit.
- Click + Add Rule.
- Complete the required information.
- Click Save Rule.
The New OT Auto Leave Credit Rule page opens with the Auto OT Credit toggle enabled by default.
Rule Information
Configure the following information while creating or editing a rule.
Auto OT Credit
Enable or disable automatic overtime leave crediting for the rule.
When enabled, the rule is applied automatically during overtime processing.
Business Entity
Business Unit
Department
Country
Location
Credit Period
Select how frequently overtime hours are converted into leave credits.
The selected Credit Period determines the frequency of automatic leave credit generation.
OT Hours
Specify the number of overtime hours required to qualify for leave credit.
Example:
- 8 OT Hours
This field is mandatory.
Leave Days
Specify the number of leave days credited when the configured overtime hours are achieved.
Example:
- 0.5 Day
- 1 Day
This field is mandatory.
Leaves Per Period
Specify the maximum number of leave credits that can be granted during the selected credit period.
This field is mandatory.
Leave Type
Select the leave type that will receive the credited leave.
Example:
- Compensatory Leave
- Time Off Leave
This field is mandatory.
Save the Rule
After completing all required information:
- Review the configuration.
- Click Save Rule.
The new rule is validated and immediately added to the OT Auto Leave Credit table.
If mandatory fields are missing, the system displays inline validation messages and prevents saving.
Edit a Rule
To modify an existing rule:
- Locate the required rule.
- Click the Edit icon.
- Update the necessary information.
- Click Save Rule.
The updated rule becomes effective immediately after saving.
Enable or Disable a Rule
Administrators can activate or deactivate a rule without deleting it.
To change the status:
- Locate the rule.
- Toggle Auto OT Credit On or Off.
Inactive rules remain available in the system but are excluded from automatic overtime leave credit processing.
Delete a Rule
To permanently remove a rule:
- Locate the required rule.
- Click the Delete icon.
- Confirm the deletion.
The rule is immediately removed from the configuration list.
Rule Properties
Each OT Auto Leave Credit rule stores the following information:
- Configuration ID
- Tenant ID
- Business Entity
- Business Unit
- Department
- Country
- Location
- Designation
- Cost Center
- Credit Period
- OT Hours
- Leave Days
- Leaves Per Period
- Leave Type
- Auto OT Credit Status
These properties define how approved overtime hours are automatically converted into employee leave credits within the organisation.