The Position Organization Structure page provides administrators with a centralized workspace for designing and managing the company’s position hierarchy. It enables administrators to define positions, reporting relationships, organizational placement, job levels, and incumbents while maintaining synchronization with the Organization Structure module. The hierarchy can be viewed as either a Position Hierarchy or an Employee Organization Chart, ensuring accurate reporting lines and headcount management.

Access Position Organization Structure

1. Navigate to System Settings.
2. Select Position Organization Structure.

The dashboard loads with the administrator’s root position as the starting point for hierarchy management.

Position Organization Structure Dashboard

The dashboard provides access to:

• Position Hierarchy Structure
• Employee Organization Chart
• Create Position
• Assign Employee
• Search and Navigation
• Position Cards
• Context Menu Actions

Administrators can manage the complete organizational position hierarchy from a single location.

Position Hierarchy Structure

The Position Hierarchy displays all organizational positions as a hierarchical tree.

Features include:

• Expand All
• Collapse All
• Focus on Position
• Breadcrumb Navigation
• Filled Position Count
• Vacant Position Count

These tools help administrators navigate large organizational structures efficiently.

Create a Position

To create a new position:

1. Open Position Organization Structure.
2. Click Create Position.
3. Select the Department.
4. Select the Position Level.
5. Complete all required sections.
6. Optionally assign an incumbent.
7. Click Save Position.

The Position Code is automatically generated after the Department is selected.

Position Information

The position creation form includes multiple sections such as:

• Position Core Details
• Time Details
• Job Details
• Organization Details
• Incumbent Assignment

If an incumbent is selected during creation, the Vacancy Status automatically changes to Filled.

Required Fields

When creating a position:

• Position Start Date
• Position Code
• Position Title
• Level
• Employment Type
• Working Hours
• Vacancy Status
• Status

are required fields.

The Reporting Position is mandatory for all levels except Level 1. If required information is missing, inline validation messages are displayed and the position is not saved.

Assign an Employee

Administrators can assign an employee to a vacant position.

To assign an employee:

1. Click Assign Employee.
2. Select the Position.
3. Select the Employee.
4. Confirm the assignment.

The selected employee becomes the incumbent and the Vacancy Status changes to Filled.

View Position Details

To review position information:

1. Select a position.
2. Click View Details.

The details view displays:

• Position Summary
• Assigned Incumbent
• Current Position Information
• Reporting Details

Navigate the Position Hierarchy

Administrators can navigate the hierarchy using:

• Expand All
• Collapse All
• Focus on Position
• Breadcrumb Navigation

These tools simplify navigation through complex reporting structures.

Employee Organization Chart

The Employee Organization Chart displays employees based on their assigned positions and reporting relationships.

This view provides an employee-centric representation of the organizational hierarchy while remaining synchronized with the Position Hierarchy.

Position Properties

Each position stores key information including:

• Position ID
• Position Start Date
• Position Code
• Position Title
• Level
• Employment Type
• Working Hours
• Working Mode
• Vacancy Status
• Status
• Position Type
• Standard Hours
• Position End Date
• Job Classification
• Cost Center
• Capacity

These properties define the structure, reporting relationships, and operational details of each organizational position.

Synchronization with Organization Structure

The Position Organization Structure module remains synchronized with the Organization Structure module.

When positions are created or updated:

• Department headcounts are automatically updated.
• Reporting relationships remain aligned with the organizational hierarchy.
• Filled and vacant position information stays consistent across both modules.