Cash Management

Cash Management gives you a real-time, read-only view of every cash transaction flowing through your organization’s cash accounts. It pulls together postings from Manual Journals, customer payment receipts recorded under Sales invoices, and supplier payment disbursements recorded under Logistics invoices — anywhere your cash GL accounts are touched — and presents them in a single Money In / Money Out view per account.

This means you don’t need to cross-reference three different modules to understand your cash position. Nothing can be created, edited, or deleted from within this module; it’s a consolidated lens onto data that lives elsewhere.

Access is permission-controlled. If you can’t see this screen, your administrator can grant you access.

Choosing a cash account

Go to Bank & Cash Management › Cash Management. The landing page shows every Active GL account with a sub-category of Cash, each as a card showing the GL account name, GL key, business entity, and running totals for Money In and Money Out.

If no active cash GL accounts exist yet, a message directs you to create one in General Ledger under the Cash sub-category first.

Filtering by business entity

A dropdown, defaulting to All Entities, narrows the cards to a specific entity. This filter only affects which cards you see on the landing page — it has no bearing on the transaction data once you’re inside a workspace.

Click a card to open its transaction workspace.

The transaction workspace

The summary tiles

Three counters sit at the top: Total Transactions (blue), Money In (green), and Money Out (red). These always reflect every transaction for this cash account, regardless of whatever filter or search you have active below — so don’t be surprised if the tiles show more than what’s currently listed in the table.

Where the transactions come from

You don’t add anything here directly. Transactions populate automatically from three sources:

• Manual Journals — any posted row that debits or credits this cash GL
• Sales — customer payment receipts settled in cash against this GL
• Logistics — supplier payment disbursements made in cash against this GL

When the cash GL is debited, it shows as Money In; when credited, Money Out. Each row shows the date, the contra account (the other side of the double entry — Trade Receivables for a customer payment, Accounts Payable for a supplier payment, and so on) with the journal description beneath it, and the amount.

Two things are deliberately excluded: cash-to-cash transfers (where both sides of the journal are cash GL accounts) never appear here, and rows with a zero or missing amount are left out entirely. Transactions are sorted most recent first, with a footer showing how many rows you’re currently viewing out of the total.

Filtering and searching

The filter dropdown — All, Money In, or Money Out — narrows the table without touching the summary tiles above it.

Search looks across account name and description, updating the table in real time. Where nothing matches, a “No cash transactions found” message appears.

Choosing columns and refreshing

Click ⚙ Display Fields to toggle Date and Account Name. Money In, Money Out, and Actions stay visible regardless.

Click ↻ Refresh to reload — your current filter and search stay in place, so this is the way to pull in anything posted since you opened the workspace.

Viewing a transaction

Click the View icon on any row to open its detail popup: journal number, date, business entity, currency, description, posting type, reference, status, and the full set of journal entry lines — every debit and credit that made up the originating entry — with a total footer.

This is entirely read-only. There’s nothing to edit or delete from here; if a correction is needed, it has to happen at the source, in Manual Journals, Sales, or Logistics.

Exporting

Click Export and choose a format.

PDF opens a preview showing a header with the GL account name, business entity, and today’s date; three summary tiles; and the full transaction table with a total row. A Print / Save as PDF button opens your browser’s print dialog.

MS Excel and Google Sheets both download the same CSV file, named CashManagement_{Business Entity Code}_{GL Number}.csv, with columns for Date, Account Name, Description, Money In, and Money Out. Since neither is a direct push into the respective app, each download comes with a toast reminding you how to bring it in — File › Open (or drag-and-drop) for Excel, File › Import › Upload for Google Sheets.

All three formats respect whatever filter and search you currently have applied.

Returning to the landing page

Click ← Back. Your Business Entity filter on the landing page is preserved, so you land back where you left off rather than starting over.