Based on the uploaded process documents, Sales Configuration is another administrative setup area where administrators define the numbering and document classifications used by Sales Quotations, Sales Orders, Deliveries, and Invoices before transactional documents are created. Each module follows the same configuration approach using number ranges and document types.

Sales Quotation Configuration

The Sales Quotation Configuration module allows administrators to configure how Sales Quotations are identified within GEMS ERP. It enables the setup of quotation number ranges, quotation types, and the assignment between them to ensure every quotation receives a unique and standardised document number.

Purpose

Sales Quotation Configuration helps administrators to:

• Configure quotation number ranges.
• Create quotation types.
• Assign number ranges to quotation types.
• Standardise quotation document numbering.
• Ensure consistent quotation creation.

Navigation

Configuration Settings → Sales Configuration → Sales Quotation

Configuration Components

Component	Description
Number Range	Defines the numbering sequence used for Sales Quotations.
Quotation Type	Defines different quotation categories used by the business.
Assignment	Maps quotation types to their respective number ranges.

Best Practices

• Configure quotation number ranges before users create quotations.
• Maintain unique numbering sequences.
• Ensure every quotation type is assigned to a valid number range.
• Review numbering configurations periodically.

Sales Order Configuration

The Sales Order Configuration module manages the numbering structure for Sales Orders. Administrators configure sales order number ranges, order types, and their assignments to ensure every Sales Order is generated using the correct numbering sequence.

Purpose

Sales Order Configuration enables administrators to:

• Configure sales order number ranges.
• Define sales order types.
• Assign numbering sequences to order types.
• Standardise Sales Order identification.
• Support consistent sales document management.

Navigation

Configuration Settings → Sales Configuration → Sales Order

Configuration Components

Component	Description
Number Range	Defines the numbering sequence for Sales Orders.
Sales Order Type	Defines different categories of Sales Orders.
Assignment	Associates Sales Order types with their number ranges.

Best Practices

• Configure numbering before processing Sales Orders.
• Keep numbering sequences unique.
• Assign every order type to an appropriate number range.
• Review configurations whenever new order types are introduced.

Delivery Configuration

The Delivery Configuration module defines how delivery documents are numbered and classified within GEMS ERP. Administrators configure delivery number ranges, delivery document types, and their assignments to maintain consistent delivery document identification.

Purpose

Delivery Configuration allows administrators to:

• Configure delivery number ranges.
• Create delivery document types.
• Assign number ranges to delivery types.
• Standardise delivery document numbering.
• Support accurate logistics documentation.

Navigation

Configuration Settings → Sales Configuration → Delivery

Configuration Components

Component	Description
Number Range	Defines the numbering sequence for delivery documents.
Delivery Type	Defines different delivery document categories.
Assignment	Maps delivery types to their respective number ranges.

Best Practices

• Configure delivery numbering before processing deliveries.
• Ensure numbering remains unique.
• Link every delivery type to a valid number range.
• Periodically review delivery configurations.

Invoice Configuration

The Invoice Configuration module manages the numbering and classification of billing documents in GEMS ERP. Administrators configure invoice number ranges, billing document types, and their assignments to ensure invoices are generated with unique and traceable document numbers.

Purpose

Invoice Configuration helps administrators to:

• Configure invoice number ranges.
• Define billing document types.
• Assign number ranges to billing document types.
• Standardise invoice numbering.
• Maintain consistent financial document identification.

Navigation

Configuration Settings → Sales Configuration → Invoice

Configuration Components

Component	Description
Number Range	Defines the numbering sequence for invoices.
Billing Document Type	Defines different invoice or billing categories.
Assignment	Associates billing document types with invoice number ranges.

Best Practices

• Complete invoice numbering configuration before invoice generation.
• Keep numbering sequences unique.
• Ensure every billing document type has an assigned number range.
• Review configurations periodically to support future business requirements.