Bank Account Master
Bank Account Master is where you register the actual bank accounts your organization operates — as distinct from Bank Master, which just identifies the banks and branches themselves. Every account here links back to an Active Bank Master record, to one Business Entity, and to a Bank GL account, making this the reference point that payment processing, financial posting, and bank reconciliation all depend on.
Access is permission-controlled. If you can’t see this screen, your administrator can grant you access.
The list view
Go to Finance › Bank & Cash Management › Bank Account Master. Summary counters at the top show Total, Active, and Inactive records.
Searching and filtering
Search across bank number, bank name, account number, account holder, account type, branch name, IFSC code, and status, case-insensitive. Where nothing matches, a “No Bank Accounts found” message appears.
Three filters narrow the list independently: Status (All, Active, Inactive), Business Entity, and Account Type (All Types, Savings, Current).
Choosing columns and refreshing
Click ⚙ Display Fields to toggle IFSC, MICR, SWIFT, and Opening Balance. The remaining columns — Bank Number, Bank, Branch, Account Number, Account Holder, Business Entity, Account Type, Status, and Actions — stay as configured, with Status and Actions always visible.
Click ↻ Refresh to reload the list. This also clears your Business Entity filter, Account Type filter, and any row selections.
Creating a Bank Account Master record
Click + New.
Selecting the bank
Select Bank — a dropdown listing only Active Bank Master records, showing name, branch, and bank number. Choosing one auto-fills Country, IFSC Code, Branch Name, MICR Code, and SWIFT Code below it, all read-only.
Account details
Account Name — required, up to 30 characters.
Account Number — required, numeric only, up to 20 digits. Must be unique across every Bank Account Master record; a duplicate blocks the save.
Account Type — Savings Account or Current Account.
Opening Balance — optional, numeric, minimum 0. Defaults to 0 if left blank.
Linking to your business structure
Select BE (Business Entity) — required, chosen from your active business entities. This is what the Account Master Number’s prefix is built from.
Select Bank GL — required, but stays disabled until you’ve chosen a business entity. Once enabled, it lists only active GL accounts with a sub-category of Bank, belonging to that entity’s Chart of Accounts. A GL account already linked to another Bank Account Master for the same entity won’t appear — each Bank GL account can only be assigned once per entity.
Status and description
Status — Active or Inactive.
Description — optional, up to 40 characters.
Saving
Click Save Bank Account. The system checks every mandatory field and confirms the account number is unique. Where a check fails, the message appears inline beside the field and the record isn’t saved.
Once everything passes, the Account Master Number is generated automatically, in the format BAC-{Business Entity Code}-0001, sequential per entity. You don’t set this yourself. A success message confirms and you’re returned to the list.
Viewing a Bank Account Master record
Click the View icon to see the record laid out in four sections:
- Bank Details — bank, country, IFSC code, branch name, MICR code, SWIFT code
- Account Details — account name, account number, account type, opening balance
- Integration — business entity and Bank GL key
- Other Information — status and description
Any field with no value shows a dash.
Editing a Bank Account Master record
Click the Edit icon, or Edit from the view page. All existing values are pre-filled. The Account Master Number is locked and never changes.
When an account is locked by transaction history
If the account has been used in transactions or has reconciliation entries, a warning banner explains that only Status and Description remain editable — every other field, including the bank, account number, account type, opening balance, business entity, and Bank GL, is disabled.
This applies to the individual edit form regardless of what’s happening elsewhere: Status and Description stay changeable on a locked account’s own edit form no matter how much transaction history it has. Bulk status changes from the list, though, are a separate mechanism — see below.
Deleting a Bank Account Master record
Click the Delete icon, or Delete from the view page. Where deletion is possible, a confirmation modal asks you to confirm.
The Delete control is hidden or disabled entirely — both in the list and on the view page — for any account that’s been used in transactions or has reconciliation entries. There’s no override; the account needs to remain in the system as long as that history exists.
Working with multiple records
Bulk actions
Select records using the checkboxes, then choose from Mark as Active, Mark as Inactive, or Export PDF. Attempting any of these with nothing selected produces a toast error.
Bulk status changes are blocked for accounts used in transactions or with reconciliation entries — this differs from the individual edit form, where Status stays editable on a locked account. If you need to change the status of a locked account, do it through its own edit form rather than a bulk action.
Exporting
Click Export and choose PDF, MS Excel, or Google Sheets.
- PDF opens a preview modal before you download
- MS Excel downloads as a CSV file with an .xls extension
- Google Sheets downloads as a plain CSV
An error appears if there’s nothing to export.
Importing
Click Import and upload a CSV, XLS, or XLSX file. Unsupported file types and empty files are both rejected with an error.
Required columns are Account Number, Account Holder, Account Type, and Status. Account Type must read exactly “Current Account” or “Savings Account”. Optional columns include MICR Code, SWIFT Code, Opening Balance, and Description. Rows are skipped if they’re missing a required field or if the account number duplicates an existing record. The success summary tells you how many rows were added and how many were skipped.